Instructions for Authors

Referees

The referee list that will consist of the scientists, which consulted the journal, will be published each year in the last issue of the journal.

To maintain a common terminology in the papers sent to the journal, the instructions below were formed. Please check your manuscript's appropriateness to these standards before sending.

General rules

Title page

Abstracts

Introduction

Materials and methods

Results

Discussion

References

Tables

Figures and pictures

The languages of the journal are Turkish and English. Papers in English will gain precedence. The studies, which were carried out in abroad, should be written in English.

The papers should not be published elsewhere in any form (other than abstracts until 400 words). All the responsibilities (ethic, scientific, legal, etc.) of the papers published in the journal belong to the authors.

The manuscripts can be published if they are found suitable by the editorial board. The manuscripts that are not accepted for publication and all their attachments (photographs, tables, figures, diskettes, etc.) will not be sent back unless it is mentioned in the letter of application.

The author or authors should write, sign and send a paper which tells that the study was not published or is not in the process of being published in elsewhere and that the authors are taking all the responsibility of the study. All the manuscripts will be sent to at least two referees after being inspected by one of the editors.

Letter of application should have the signs of all the authors. A sample for this could be as the one below:

The research article (case report etc.) named “……………” which we are sending attached was not published or was not accepted for publication in any other publication. I (we) read this article and accept to send it to your journal for publication. I (we) declare that I (we) accept all the legal responsibilities of the paper, which might occur.

The names and signs of all the authors

The journal does not have the responsibility of sending back the unaccepted manuscripts unless it is mentioned in the application letter.

The rules that should be followed while writing the manuscript:

All the manuscripts and all the figures, tables, photographs related with the manuscript should be sent as one original and three copies (a total of four). The three copies should not have the names of the authors and the place that the study was carried out, in any place of the manuscript including the front page, abstract and materials and methods. The original manuscript should have all the information, the original pictures, figures, and the diskette or CD should be the copy of this original manuscript. The diskette or CD should contain the tables and graphics together with the manuscript, should be written in Microsoft Word 97 or later versions. The date of sending, short name of the study and the name of the first author should also be on the diskette or CD.

All the writings should be on one side of A4 paper, double-spaced (including title, abstracts in Turkish and English, references, tables and footnotes) and the paper should have 3 cm empty space on every side of the paper.

All the manuscripts should be written as follows:

Title page

Turkish abstract

English abstract

Manuscript

References

Tables and figures

Footnotes.

The title page should have the page number 1 and all the pages including the footnotes page should be numbered at the right bottom edge of the paper. The manuscripts should be written in Microsoft Word and no “enter” should be used other than the end of the paragraphs and titles. The “grammar and spelling” tool of Word programme is advised to be used to minimize the writing faults.

Research and investigation articles should not exceed 21 pages. The length of title page, Turkish abstract and English abstract should not exceed 1 page for each. Case reports should not exceed a total of 9 pages. In case reports also the length of title page, Turkish abstract and English abstract should not exceed 1 page for each. Letters to editor should not exceed 2 pages (max. 500 words), should be sent as 3 copies and the number of references should be limited to 4.

Title page:

In research and investigation articles the title should not exceed 95 characters (each letter and space is considered as one character) and in case reports the title should not exceed 80 characters. Abbreviations should not be used in title. The title should be both Turkish and English. Just under the title short title not more than 40 characters should be attached.

In the manuscript the names and surnames of the authors who directly contributed in the study should be written. Under the authors the open names of the institutions of the authors and city names should be written (the authors should not use their academic titles in any place of the manuscript including the title page). Under this, the number of the words of the manuscript (other than titles, abstracts, figures and tables, footnotes and references) should be written. The supporting funds and associations should be written here. If the study was presented in a congress before, the congress name, time (day-month year) and place should be stated.

At the bottom of the title page the name, surname, open address, postal code, phone number (including GSM if convenient), fax number and e-mail of the corresponding author should be written.

Abstracts:

The abstracts should not exceed 250 words in research and investigation articles. Titles should not be used in abstracts (the Turkish and English of title should be in the Title page). Turkish and English abstracts should be composed of 4 sections (background, materials and methods, results, conclusions). In case reports, these sections are not needed and the abstracts should not exceed 100 words each. In letters to editor no abstract is needed.

Key words in Turkish and in English should be given just after the abstracts. The number of key words should not exceed 5.

The use of abbreviations in abstracts should be avoided. However, if abbreviations should be used, the abbreviation should be given in parenthesis after the first use of the original words.

Manuscript:

The manuscript should consist introduction, materials and methods, results and discussion.

Introduction: In introduction section the knowledge about the subject and the objective of the study should be given.

Materials and methods: In materials and methods section the place, time and the design of the study should be explained, the statistical methods used should be given in detail.

Results: In results section, the results of the study should be given including the statistical results.

Discussion: In discussion section the results of the study are evaluated in comparison with the references. In all through the manuscript the Turkish or English grammar rules should be followed. Particularly for the punctuation marks the systematic of the journal should be adopted.

References: The references, figures and tables should be numbered according to their orders in the study.

Abbreviations should be avoided as long as it is possible. If an abbreviation should be used, the abbreviation should be given in parenthesis after the first use of the original words. In Turkish manuscripts Turkish statements and abbreviations should be preferred. In the manuscript all the knowledge like abbreviations, figures, tables should be given in parenthesis “( )”. If more than one parenthesis should be used the order of the parenthesis should be as “{[( )]}” (from inside to the outside).

In the manuscript all the measurement units should be given appropriate to the international standards.

References:

The references should be written double-spaced in a separate page and should be numbered according to their order in the manuscript. When the references are being given in the manuscript the rules below should be followed:

If the reference has one author the surname of the author, if the reference has two authors the surnames of the authors and if the reference has three or more authors the surname of the first author and “et al.” should be written, and the year of the study should follow in parenthesis and then the sentence should be completed.

If no names would be given in the sentence the names of the authors and the year of the study should be given in parenthesis at the end of the sentence before the full stop.

In the sentence if different references would be given for different statements, each reference should be given in parenthesis just after the related statement and before the punctuation mark.

In references the full surnames of the authors and first capital of their names should he given.

If more than one study of the first author is going to be used as references, to avoid confusion, the years of the studies should be coded as a, b, c, … For example: Türkay (2004a), Türkay et al. (2004b), Türkay et al. (2004c).

The names of the journals should be abbreviated according to the Index Medicus.

The way the references should be written and the punctuation marks should be as follows:

For journals:

International published papers:

Becker, W.A., Spencer, J.V., Verstrate, J.H., Mirosh, L.W.: Genetic analysis of chicken egg yolk cholesterol. Poult.Sci. 1997; 56: 895-901.

Reference example for national references used in Turkish manuscripts:

Şekerden, Ö., Erdem, H.: Jersey sığırlarında bazı meme ölçüleri ve form özellikleri ile süt verimi arasındaki ilişkiler. Hayvancılık Arş. Enst. Derg., 1992; 2: 47-50.

Reference example for national references used in English manuscripts:

Kırali, K., Yakut, N., Güler, M.: Radial artery in coronary bypass surgery: Anatomical landmarks and harvesting technique. J Turkish Thorax Cardiovasc Surg 1999;7: 358-61.

For a study presented in a congress:

Galloway , A.C., Ribakove, G.H., Grossi, E.A.: Minimally invasive port-access valvular surgery: Initial clinical experience in 151 patients. Presented at the Seventieth Scientific Session of the American Heart Association, Orlando , FL , Nov. 10-13, 1997 .

For a book:

Beard, J.D., Gaines, P.A., eds. Vascular and Endovascular Surgery. London : WB Sounders, 1998:20-2.

For a chapter in a book:

Vouhé, P.R.: Transplantation of thoracic organs in children. In: Fallis, J.C., Filler, R.M., Lemoine, G., eds. Pediatric Thoracic Surgery. New York : Elsevier, 1991: 319-29.

Tables:

Tables should be written double spaced in a separate page and each table should have its number and title. If abbreviations are used in the table, the open statement should be under the footnote and in alphabetical order. For example; ASD = atrial septal defect; PS = pulmonary stenos; VSD = ventricular septal defect

Tables should not repeat the knowledge in the manuscript. In tables no horizontal and vertical lines should be used and only one direct line should be drawn upside and under the table.

Figures and Pictures:

Figures and pictures should be one original and three copies. Each set should be enveloped separately and the title and the name of the institution should be written on the envelopes.

Figures and graphics should be professionally drawn on a blank picture paper giving a good contrast. The margins of the pictures should not be more than 203x254 mm.

A sticker should be placed at the backside of each figure and picture. On this sticker the number of the figure or picture and an arrow showing the upper side should be drawn. On the original pictures and figures the name of the first author, institution title and number should be written.

Footnotes:

Footnotes should be written on a separate page with double-spacing.

If abbreviations are used in figure, graphic and pictures, the open form of those abbreviations should be written in alphabetic order under the footnote. In microscopic pictures the magnifying rate and technique should be explained. When necessary, the editorial board can make changes on the manuscript without changing the essentials of the study.

The manuscripts can be sent via e-mail to info@.jivs.net
or by post to
Asmalımescit Mah. Sofyalı Sok. Hamson Apt. No: 26 D:3
Tünel / Beyoğlu – İSTANBUL / TURKIYE

Tel. : +90 212 292 0100 /90 212 251 6065
Fax. : +90 212 292 8807